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Policies & Fees


Reproductions Statement and Fees

University Archives & Special Collections (UASC) can provide reproductions of most of its collection items. Reproduction requests can be submitted in person or by email; please allow up to two weeks for non-reference reproductions. UASC will work with researchers to best meet their needs, but does have some equipment and time limitations. Reproductions are subject to the following restrictions:

  1. To ensure the safety of UASC's collections, all photocopies, scans, and recordings will be made only by UASC staff.
  2. UASC may refuse reproduction of any item in its collection for legal or preservation reasons.
  3. Reproductions of materials in UASC may not become part of the collection of other repositories or corporations without written permission from UASC. Researchers are only allowed to use reproductions for the reason given in the reproduction request.
  4. Researchers must select items for reproduction in person; UASC cannot offer reproduction services to remote researchers or select items to be reproduced for researchers.
  5. Users of UASC materials are responsible for securing permission from copyright owners and payment of such additional fees as the owners may require. Users assume all responsibility for questions of copyright or other rights that may arise in copying and the use made of that copy.

Orginal Format Reproduction Format Fee
Paper or Photograph B&W photocopy on paper 25 cents/page
Paper or Photograph Digital scan, color or B&W
Reference qualitity
$1/image
Paper or Photograph Digital scan, color or B&W
Publication qualitity
$10 for first scan, $5 for subsequent scans
Large format material
(larger than 11"x14")
Digital scan, B&W only $10 for first scan, $5 for subsequent scans
Audio/Visual materials Digital file Starting at $45, based on original format and conversion necessary.

If reproductions are mailed to the researcher, postage will also be charged; postage ranges from $5-$20 depending on size and delivery speed. Payment for reproductions can be made through online pay site.

Credit Line
All reproductions of UASC collection materials used in formal and informal publications should be properly credited. Please use the following:
"Courtesy University Archives & Special Collections, Paul V. Galvin Library, Illinois Institute of Technology"

Photocopies
Black and white photocopies of collection items may be made for reference purposes as well as use in student projects, printed reports, and similar publications. These photocopies may not be subsequently scanned/digitized by the patron for other uses.

Digital Images
Digital reproductions of collection items can be made by UASC for use in exhibits, publications, and educational lectures. The researcher must provide their own storage device for digital reproductions. UPrice and time will vary by job size.

Requests from IIT Offices
IIT offices are subject to the same policies as outside researchers regarding access, delivery time, and must also search the collections themselves to request reproductions. No original document or image may ever be removed from Paul V. Galvin Library by IIT faculty or staff. Original materials will also not be loaned out to media sources, venders, or production teams; if UASC does not have the equipment to make a satisfactory reproduction in-house, we will work with you to meet your needs.

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